Use Web to Improve Business Efficiency

the problem

Do these situations sound familiar?

In Management and Communication

"Project management is done in dozens of Excel files that are constantly getting lost, duplicated, or outdated. Important information drowns in endless Slack and email threads. It's unclear who is responsible for what, what stage a task is at, and why deadlines are being missed again.”

In Sales

"New leads come in emails. Emails get lost. Sales managers track clients in their own personal spreadsheets, so there's no unified communication history. When an employee goes on vacation or leaves, their deals and contacts just disappear with them."

In Marketing

"Newsletters are sent out manually using the BCC field in an email client, without any analytics —like email open rates and link clicks— or an option to unsubscribe. Processing website inquiries and sending out proposals is a manual process that takes up precious hours of our employees' time.”

the solution

Proven Solutions: What We Automate for Clients and Ourselves.

These aren't theoretical possibilities; they are real-world processes we've refined over dozens of projects and use daily to grow our own business.

Project Management Systems

Instead of emailing Excel sheets, all data is centralized in the cloud. Team members can easily see tasks assigned to them with their deadlines. Managers get a real-time overview of task statuses and overall progress, helping to plan future projects and resources more accurately.

CRM Implementation

The entire client communication history in a single window. A manager can be ready for a call or meeting in 30 seconds, and a supervisor gets a complete overview of all deals.

Document Workflow Automation

Your managers will spend minutes, not hours, preparing standard documents. Contracts and invoices are generated from a template using CRM data, which eliminates human error.

Lead Management Automation

Inquiries from your website are automatically added to a database. The system qualifies leads on its own and instantly forwards the "hottest" ones directly to your sales managers.

Email Campaign Setup

We set up email marketing systems where you can manage contacts with tags and segments, send out custom newsletters, and collect detailed analytics on opens and clicks. This gives you a clear picture of what your audience is interested in.

Our Process

We build systems customized for your business

Our approach isn't just about setting up software. It's a full-cycle process of rebuilding and optimizing your internal workflows.

Analysis

We dive deep into how your team currently works. Together, we identify bottlenecks, routine operations, and areas where efficiency, time, and money are being lost.

Solution Design

We don't offer a one-size-fits-all "cure." We select and adapt a combination of the best modern tools (Notion, CRM systems, automation services) that is perfectly suited to your unique tasks.

Implementation and Setup

We create a unified and intuitive workspace for your team. We configure integrations and automated scenarios that take all the routine work off your plate.

Training and Support

We conduct training sessions for your team through our online academy. Our goal is not just to teach them which buttons to press, but to empower them to manage the new system on their own, without needing to constantly ask for help.

Proof of Effectiveness

We don't disappear after implementation. We work with you to define key metrics (e.g., "average lead processing time") and, after 3-6 months, we present a clear "before and after" report demonstrating how these indicators have changed. This is how we document your return on investment.

case study

How We Tripled Lead Processing Speed for Earthbrain.

Before

Leads from website forms were sent to a general email inbox. Marketers had to manually copy the data and forward it to Slack. Information was often lost or reached the sales department too late. Newsletters were sent via an email client by filling the BCC field, which provided no analytics.

After

The lead processing time was reduced by two-thirds. Not a single qualified lead gets lost anymore. They now have the ability to analyze the effectiveness of their email campaigns, which has allowed them to better understand their audience's interests and increase the response rate to their offers.

What we did

Automated system

We built an automated system using Webflow, Notion, and Slack. We set up an integration where every form submission on the website instantly creates a new entry in a Notion database. There, a marketer can assign a status to the lead with a single click. If the lead is marked as "Qualified," an automation immediately sends a notification with all the details to the appropriate Slack channel for the sales team.

We also implemented and configured MailChimp for their newsletters. Emails collected at seminars or from web inquiries are now added to the MailChimp audience and segmented with tags. This allows post-event follow-ups and news announcements to be easily sent to specific segments of their contacts.

Why Us

A Competitive Edge with World-Class Technology.

We are practitioners, not just consultants

We build the same systems for you that help our own agency grow every day. We know from experience what works and what is a waste of time and money.

A strong portfolio

We work with major clients and solve complex business challenges that go far beyond simple website creation.

Training is in our DNA

Our goal isn't to lock you into a permanent support contract. We empower your team and make them self-sufficient through our online academy.

Enhance Business Efficiency and Control Through Digitalization